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25th Annual Pelican Festival
October 3-5, 2008
You are invited to submit
an application to participate in the 25th Annual Pelican
Festival, sponsored by the Grand Lake Association and
Grove Downtown Merchants Association. The Pelican
Festival will be held at the Grove Community Center
lawn. Over 14,000 people are expected to visit during
this event in Northeast Oklahoma. Some of the planned
activities during the festival are:
Juried Arts and Crafts
Show Live Entertainment
…and more activities
to be announced
Exhibitor’s Eligibility
Applications must be
received by September 1, 2008.
By submitting an
application it does not guarantee a space in the arts
and crafts fair. Applications will be reviewed as they
are received and each applicant will be notified by
email upon acceptance into the show. Each application
needs to have 3 photos submitted. This is a juried arts
and crafts fair. Only handcrafted items will be
admitted. NO FLEA MARKET ITEMS.
Exhibitor must furnish
all props, tables, chairs, tents, etc. Exhibitor is
responsible for cleaning his/her area. NO early tear
down.
All work must be
original.
Booth location
notification
Booth locations are on a
first come/first served basis when you check in.
Credit Cards
We will accept Visa or
MasterCard for booth fees as well as Check or Money
Order.
Checks – There will be
a $50.00 check fee for all returned checks.
Booth Appearance
Your
booth must be designed to withstand wind and inclement
weather. Exhibitors must maintain sufficient quantities
of merchandise throughout the weekend. All booths will
be viewed during the weekend to ensure that screening
standards have been upheld. The fair will be held rain
or shine.
Sorry, no pets are allowed.
Booth fees for accepted artists are due within 7 working
days after notification has been sent.
No
applications or exhibitors will be accepted after
September 1, 2008.Booth Fees for all accepted
artists are: $35.00 for each outdoor 10’ x 12’ space.
Cancellation Policy
No
refunds
Security
The
festival maintains good security; however, we are not
responsible for loss or damage.
SHOW HOURS
Friday, October 3 5 pm – 8 pm
Saturday, October 4 9 am – 8 pm
Sunday, October 5 9 am – 3 pm
SET-UP
Friday, October 3 3 pm – 5 pm
TEAR-DOWN
Sunday, October 5 after 3 pm. PLEASE, NO EARLY TEAR DOWN
Important Information
Taxes –
Exhibitors will be responsible for collecting sales tax on
their merchandise! Exhibitors are required to provide
the Grand Lake Association a copy of their Oklahoma
Sales Tax Permit. Exhibitor’s without will be required
to complete a Vendors Sales Tax Report and to pay local
taxes.
v
All
tax monies need to be turned in to the Grand Lake
Association before leaving the site on Sunday evening
10/5, as required by the Oklahoma State Tax Commission
or you may send the tax in yourself. Make checks payable
to the Oklahoma Tax Commission. The Tax Commission will
have your name and address from the Festival.
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